Banquet Coordinator

About the role

Marina Bay Banquets & Events operates banqueting and event services for corporate dinners, weddings, product launches and private celebrations in the Marina Bay / Downtown area. We run ballroom and function-room setups for 50–500 guests, offering plated dinners, buffet spreads, cocktail receptions and hybrid corporate formats.

The Banquet Coordinator will be the operational lead on assigned events: owning event orders, coordinating kitchens and front-of-house teams, managing third-party vendors (AV, florists, rental), and ensuring timelines and quality standards are met. This role suits candidates with 2–5 years' experience in hotel or large-scale events who enjoy fast-paced, client-facing work and are comfortable with evening and weekend schedules.

You will work closely with the events sales team and senior management, with opportunities to progress into Senior Coordinator or Conference Services Manager roles. The role offers exposure to high-profile corporate clients, regular wedding business and hybrid event technology used across Singapore's CBD venues.

About Marina Bay Banquets & Events

A specialist banqueting and events operator based in Marina Bay, delivering corporate functions, gala dinners and private celebrations across multiple venues. We combine hotel-level service standards with flexible, modern event design and strong culinary partnerships.

What you can expect

• Prime Marina Bay location with regular corporate and international clients
• Consistent event volume giving stable working hours and predictable schedules
• Opportunities for progression into manager-level roles
• Access to structured training and external vendor networks

Key responsibilities

• Prepare and maintain detailed Event Orders (EOs) and Banquet Event Orders (BEOs) for each function, ensuring accuracy of menus, AV, seating and timing
• Liaise with clients from confirmation to event day, responding to queries and managing on-the-day changes
• Coordinate with culinary teams to confirm timelines for food production, plating, and service flow
• Supervise banquet setup and breakdown, including room layout, linen, tableware, signage and supplier coordination
• Manage FOH teams, assign duties to banquet supervisors and servers, and conduct pre-event briefings
• Oversee inventory of banquet equipment and consumables; liaise with purchasing for urgent replenishments
• Ensure compliance with health, safety and licensing requirements including alcohol service policies
• Compile post-event reports, client feedback and billing notes for the accounts and sales teams
• Troubleshoot operational issues during events and escalate to management when required

Requirements

• Minimum 2 years’ experience in banquets, events coordination or hotel conference services in Singapore or the region
• Strong understanding of event order documentation and FOH operational flow for banquets and cocktail functions
• Excellent verbal and written English; confident client-facing skills and professional presentation
• Proficient with MS Office (Excel / Word) and comfortable learning event-management systems
• Ability to work flexible hours including evenings, weekends and public holidays; willing to perform site duties during peak periods
• Physical ability to inspect setups, move light equipment and stand for extended periods
• Good organisational skills with attention to detail and ability to manage multiple events concurrently

How to apply

Apply via the job posting URL or send your CV and a brief note about your banquet experience to the contact email below. Include availability for evening or weekend shifts.